At Link we are determined to make every security holder’s experience as simple as possible, especially for those dealing with the loss of a loved one.

We will soon be launching an enhanced online service which will have everything you need for administering a deceased estate.

Please refer to the questionnaire below for guidance on what Link’s requirements are for transferring or selling securities for a deceased person.

For more information on the terms and definitions, please click here

Important note

  • For CHESS holdings (Holding Identification Number ‘HIN’ that starts with an “X”) you must contact your sponsoring broker to transfer securities.
  • If you hold shares in an issuer that may require *AML/CTF information for identification purposes or *FATCA/CRS certification for foreign tax purposes, our Estate Administration team will contact you via email or mail, as additional documents may be required.

Estate Administration Questionnaire - Bereavement services

What you need to do

  1. Complete the questionnaire below to determine which forms (and supporting documentation) are necessary to return to Link for processing by taking into account the circumstances of the estate.
  2. Once you have completed and returned all forms and supporting documentation to Link as per the requirements of the questionnaire, you will receive communication from our Estate Administration Team to advise that the documents have been lodged. If there are any further requirements you will be advised at that time.
15k less holding

Holdings are held individually and the value for all of the holdings are below $15,000 AUD each

15k less holding

Holdings are held individually and the value of one or all of the holdings are above $15,000 AUD

15k less holding

Holdings are held jointly with one or more are deceased


For further information on Link's Estate Administration Services please contact us on +61 1300 303 991 or



The company/entity in which you hold shares, bonds or other securities that are listed on a stock exchange.

AML/CTF (Anti-Money Laundering & Counter Terrorism Financing

The AML/CTF is risk based legislation designed to combat money laundering and terrorist financing. AML/CTF is a legislative requirement and is an obligation Link Market Services needs to comply with in regards to its own business activities. Link Market Services is engaged to carry out AML/CTF services on behalf of its clients.

Certified Copy

Is a copy of the original document certified to be a true and correct copy of the original by an authorised person who can witness a Statutory Declaration such as a Justice of the Peace (JP), Chartered Accountant, Police officer etc. A full signatory list of persons who can certify documents can be found at The certification signature must be original.


Common Reporting Standard (CRS) is a global reporting standard for the automatic exchange of information, developed by the OECD (Organisation for Economic Cooperation and Development). The aim of CRS is for tax authorities to gain a clearer understanding of financial assets held overseas by their residents (for tax purposes). Over 100 countries have agreed to share information on residents’ assets and incomes in line with reporting standards.

Death certificate

A legal document issued by the Registrar of Births, Deaths and Marriages. This is not the same as a ‘Medical Certificate as to the Cause of Death’, which is not acceptable as a supporting document.


The Foreign Account Tax Compliance Act (FATCA) is United States (U.S.) legislation aimed at improving compliance with U.S. tax laws. FATCA imposes certain due diligence and reporting obligations on foreign (non-U.S.) financial institutions, including the obligation to report U.S. citizen or U.S. tax resident accounts to the U.S. Internal Revenue Service (IRS).

Grant of Probate

An official court document stating that the will is legally valid, and the named executor(s) of the will has the authority to administer the estate.


A term used to describe the situation where a person has died without leaving a valid will.

Letters of Administration

An official court document issued where there is no will, appointing an administrator to administer the estate of the deceased, similar to an executor.

Request for Transmission

Surviving Joint Holder form – The form used to transmit the securities to the surviving joint holder(s) only.

Standard Transfer form

The form used to transfer the securities from the estate holding to the beneficiaries named in the will. If there is more than one beneficiary and/or if the deceased held securities in more than one share company then separate transfer forms are required for each beneficiary and each a share company. If there is more than one beneficiary and they want to hold the securities in joint names, then only one transfer form is required. However, separate forms are still required if the securities are held in more than one share company.

Sale Authority form

The form used to sell the securities through Link Market Service’s share sale facility. Note that not all issuers participate in the facility, please contact our office to confirm and obtain further information about this service.

Section 1071B Statement

A statement prescribed by Section 1071B of the Corporations Act 2001. It is required where a Grant of Probate or letters of administration has been granted or resealed in a state or territory other than where the securities are registered.

Small Estate Statement and Indemnity

Used when it is not intended to apply for a Grant of Probate or letters of administration because of the small value of the Australian assets of the estate when the market value of the securities as at the date of death or current market value whichever is greater, is less than the threshold.

South Australian Section 121A Registrar’s Certificate prescribed by the Administration and Probate Act 1919 - applies only to probate or letters of administration granted in the state of South Australia. An executor or administrator is required to disclose to the court any assets and liabilities of the deceased person.

Threshold - The threshold value amount is $15,000 (AUD). However, some issuers may elect to establish a higher amount as the threshold. Please contact our office for further information regarding the threshold value. Transmission Application - The form used to transmit the securities to the names of the executor(s)/administrator(s) of an estate. An account designation e.g. is added. The account designation does not form part of the registered name. It is not necessary to transmit the securities to the executor(s)/administrator(s) prior to a transfer of securities to the beneficiary/beneficiaries.

Transmission of Securities

The Transmission Application is used for the removal of securities from the deceased's name into the name/s of the executor/s or administrator/s. The securities will be registered in the name/s of the executor/s or administrator/s as trustee for the Estate.

Transfer of Securities

The Estate Transfer form is used for the removal of securities from the names of the executor/s following the transmission or from the deceased’s name direct to the beneficiary/beneficiaries or other persons.

Securities may be transferred from the name of the deceased direct to the beneficiary/beneficiaries or other persons without the prior need for a transmission to be effected.


A legal document setting out the instructions of the deceased for the distribution of their assets.