Services

Link Convene

Professionally managing a critical event

The Annual General Meeting (AGM) is one of the most important events on the yearly calendar for companies and their shareholders. At Link Market Services Limited (Link) we partner with our clients to ensure a first class AGM under the Link Convene banner. Link Convene regularly manages some of the largest AGMs in the country.

Planning for success

Link Convene project manage each AGM, and can plan, prepare and conduct the event – the level of our involvement is up to each client. Our aim is to facilitate the smooth running of the event and ensure a first class AGM that enhances your brand.

During the planning process, our offer includes:

  • recommendations on issues such as timetables;
  • form design for effectiveness and processing efficiencies;
  • contingency planning for unforeseen logistical problems;
  • admission and voting cards design;
  • the conduct of polls;
  • webcasting, conferencing and audio visual production.

Support where and when you need it most

Our trained and experienced staff will create a seamless process, assisting you where and when you need it most. Link Convene’s service offering includes:

  • Assistance and advice on the planning, preparation and conduct of AGMs
  • Planning and mailing of meeting notices, proxy forms and annual reports, including liaison with mailing houses, printers and other third parties
  • Email broadcasting
  • Receipt, validation and processing of proxies in accordance with the Corporations Act and each client’s constitution
  • Outbound call campaigns
  • Registration of attendees – investors, members, proxy holders, key stakeholders such as employees, members of the press and visitors
  • Ensuring all attendees are identified and voting entitlements are clearly defined
  • Microphone attendants
  • Scrutineering of resolutions on show of hands and by poll if required.

The next step

For more information on this service please download our New Window brochure, or to discuss Link Convene’s services in more detail, please contact Link Convene on 02 8280 7100 or email us.